GETTING YOUR OFFICE SUMMER READY

12 November 2019

Summer has officially arrived, and with it comes longer days and fewer people in the office. While you and your team members might be planning vacations, the essential operations that keep your office running can’t take any time off. However, the quieter summer season can be a great time to tackle office projects and, with proper planning, you won’t have to sacrifice any of your days off. Here’s how to take advantage of the summer months to create a great environment for your team.

Plan coverage for team member vacations

If you’re an office manager or part of a team that provides crucial support for day-to-day office operations, you may feel that you shouldn’t take vacation or, that the office will fall apart in your absence. Temporary workplace staffing can ensure coverage of responsibilities for roles such as administrative assistants, office managers, and executive assistants. Whether you need support for a few days or a few weeks, temporary staff enables daily operations to remain uninterrupted while you enjoy a well-deserved vacation.

Get your air conditioning system serviced

A comfortable workplace temperature is essential for productivity on hot days, so ensuring that your air conditioning system is clean and functional at the start of the warmer season is crucial. To prevent system breakdowns on the hottest days, schedule a technician to check that your cooling system is performing efficiently and to clean any dust and debris that may have collected on vents and in air shafts over the winter. If you wait and can’t afford to have the system off for a day, schedule service on a Friday so your team can work from home.

Schedule painting and maintenance projects

With fewer people in the office, summer is be a great time to tackle projects that may require closing off spaces for a few days. Assess the physical condition of your office including the paint, carpeting, and flooring in the entryway, conference rooms, and common areas. Also have a look at your windows and doors—are they opening and closing properly? Are hinges in good condition?

You can plan for painting, floor buffing or waxing, carpet cleaning or replacement, and door and window repair on weeks when many people are scheduled to be out of the office. Taking care of these types of projects during the summer also ensures that your team has a fresh feeling space to come back to after their travels and your office is ready for the busier fall season.

Bring the outside in with office plants

On nice summer days it can be hard to come inside to work. Plants allow you to bring a small piece of nature inside and have proven benefits like cleaning the air and providing a sense of well-being. If you’re not sure which plants will work for your space, you can work with a plant designer to choose and place them. If your office plants have seen better days, schedule regular plant care to keep your office greenery healthy and lush.

Adopt a Summer Attitude

A summer attitude at work is good for morale, it fosters collaboration, kindness, and open-mindedness, and it establishes the important workplace principle of covering for your colleagues when they take off so they will cover for you when you do the same. Most people are extremely bad at taking vacation days, at stepping away from our phones and see work as purely a necessary means to an end. But strangely, during the summertime, we all collectively take a breath and relax a little. It’s a positive way to simultaneously focus on and enjoy work.

Source : blog.managedbyq.com